Trust is a precious commodity that cannot be over-valued. People contribute time, money, and resources send their donations to the nodes. It is, therefore essential that node leaders ensure proper handling of these contributions. The following are best practices guidelines for nodes operating within the #pagasaKIG framework.
This is a “living document” and will be updated over time.
As much as possible the group keeps cash transactions to a minimum.
It works on the “pledge system” whereby donors are merely asked to commit a specific amount which they set aside and ONLY send to the donation node at the appointed time. At no point will funds be pooled in a single location. This ensures that donors retain full interest income from their funds, as well as reduce the accounting burden on the part of the node leadership. In past, albeit smaller, projects node leaders actually forked out the initial expenses themselves and simply collected the pledges afterwards to reduce they financial exposure.
(Additional details about how cash donations to the municipality can be made will be forthcoming. Stay tuned)
Donations in-kind are generally preferred over cash donations. It’s safer . . . fewer chances of misuse.
Deed of donation
All donations must be accompanied with a deed of donation that lists all of the items donated. This ensures accountability and allows the recipient to acknowledge receipt of items that actually reached their destination, and items that may have been pilfered in transport. A sample deed is available here.
Note that node leaders are responsible for selecting the safest and most economical option for delivering items.